Organization: UNICEF – United Nations Children’s Fund
Location: Bahir Dar
Grade: Junior level – NO-B, National Professional Officer – Locally recruited position
Occupational Groups:
Logistics
Supply Chain
Closing Date: 2024-05-06
UNICEF is looking for Logistics professional who implements the logistics activities of the UNICEF Amhara Field Office including Supply/Material Management, Inventory control (warehousing, stock movement control, distribution, and monitoring of supplies in the field office and further delivery to project sites in the Region) and Inventory Management using established systems i.e., SAP. If you have the required profile, you are highly encouraged to apply. Taking up this assignment is motivating and rewarding. Female candidates and persons with disability who meet the requirements of the job are highly encouraged to apply.
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, Care
Ethiopia is situated in the Horn of Africa and is the second most populous country on the continent with an estimated population of 115 million. It borders six African countries: Djibouti, Eritrea, Kenya, Somalia, South Sudan, and Sudan, and covers 1,104,300 square kilometers. Approximately 85 percent of the population lives in rural areas. Ethiopia represents a melting pot of ancient cultures with Middle Eastern and African cultures evident in the religious, ethnic, and language composition of its people.
Over the past two years, children and their families across Ethiopia faced multiple and complex emergencies, such as the conflict in northern Ethiopia and the drought, which resulted in millions of people in need of urgent humanitarian assistance. UNICEF has programs in Child Protection, WASH, Health, Nutrition, Social Policy, and Education and serves over 15 million children in Ethiopia. Join UNICEF Ethiopia to contribute to improving the lives of children and women.
To learn about UNICEF intervention in the Amhara region, Ethiopia, and support, watch this video.
How can you make a difference?
The incumbent implements the logistics activities of the UNICEF Amhara Field Office including Supply/Material Management, Inventory control (warehousing, stock movement control, distribution, and monitoring of supplies in the field office and further delivery on to project sites in the Region), and Inventory Management using established systems i.e.SAP.
MAIN DUTIES AND RESPONSIBILITIES:
Supervision of the supply/logistics team
Preparation of the annual work plan for the supply team; assist in determining priorities/targets and performance measurements and monitoring work progress to ensure that results are achieved according to schedule and performance standards.
Supervise and coach team members and ensure timely performance management of staff. In collaboration with the logistics team, ensure knowledge sharing and learning are prioritized to continuously build the capacity of individuals and the team.
In consultation with the supervisor, ensure establishment and maintenance of operational capacity to handle FO supply chains, including staffing (appropriate staffing structure, timely recruitment, clarity of roles and responsibilities) and contracting of third-party services if applicable (e.g. warehousing, transport, distribution)
Supply chain service delivery and emergency response
In consultation with the supervisor, provide input to the Country Programme Action Planning and advice on Supply requirements for the Plan of Operations and Annual Work Plans. Participate in the planning, implementation, monitoring and evaluation of the supply chain operations, including establishment of performance indicators, and assessment of fit for purpose of products and services.
Maintain appropriate warehousing, inventory management and in-country transport in support of the country programme implementation. Keep stakeholders/partners informed on the progress. Implement appropriate vendor management practices e.g. supply performance reviews.
Analyse supply dashboards, implementation rates of key performance indicators and supply information/data from various systems and conduct root cause analysis of supply chain bottlenecks and challenges, to drive improvements and ensure efficient and effective supply chains for children.
Participate in the development of an emergency supply & and logistics strategy based on risk assessment analysis and Programme assumptions. Ensure an emergency supply and logistics preparedness action plan for the FO is established in line with Core Commitments for Children in Humanitarian Action (CCC) and implemented (establishment of relevant LTAs and frame agreements for emergency response, prepositioning of stock, and training of staff in the Field office).
Establish a timetable for periodic, mid-year and end-year physical inventory of warehouse stock.
Collaboration with the programme and implementing partners
In collaboration with the supervisor, develop close collaboration with programme sections through involvement in programme design, planning, and preparation for the implementation of supply components as well as monitoring and evaluation. Establish an accountability framework with programmes to deliver results for children.
Support assessment of and collaboration with implementing partners including civil society, establishment of Programme Cooperation Agreements (PCAs), and monitoring of supply components under Harmonized Approach to Cash Transfers (HACT).
Participate in events/meetings that build partnerships and collaborative relations with the Government, UN organizations and bilateral counterparts in supply and logistics activities including harmonized and collaborative procurement.
Ensure close coordination with programme sections for rapid movement and dispatch of supplies to beneficiaries by providing regular stock movement reports.
Technical and advisory support to government/national systems
Provide input to promoting supply chain strengthening and change management initiatives with governments and partners, to ensure efficient and effective supply chains for children.
Provide input to capacity development initiatives in the area of supply chains for children, in close collaboration with supervisor and programme colleagues. Support supply components of health systems strengthening as might be relevant in the country context.
Prepare relevant supply reports to facilitate advisory support to Governments/national systems in defining and determining supply solutions for children, such as the use of procurement services; supply financing solutions; local market development; and private sector engagement.
Innovation, products and markets
Contribute to pilots and support the actual roll-out of new products and services, in close collaboration with the supervisor and Supply Division.
Support initiatives to promote critical thinking, innovative approaches and good practices on supply chain management within the organization as well as with externals to ensure effective and efficient supply chains for children.
Further to analysis of supply spend and related procurement strategies, support initiatives to ensure local market development where relevant
To qualify as an advocate for every child you will have:
A university degree is required in Business Administration, Management, Economics, Supply Chain Management, Logistics, Procurement, Contract/Commercial Law, International Development, Health or a related social science field.
A minimum of two (2) years of relevant experience, at the national and international levels, in supply, logistics, procurement, contracting, administration and/or other directly related technical fields is required.
Understanding of development and humanitarian work.
Emergency experience is an advantage.
Health supply chain management experience is an advantage.
Fluency in English and the local language of the duty station is required.
For every Child, you demonstrate…
UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values
Core Competencies
Nurtures, Leads and Manages People (1)
Demonstrates Self Awareness and Ethical Awareness (2)
Works Collaboratively with others (2)
Builds and Maintains Partnerships (2)
Innovates and Embraces Change (2)
Thinks and Acts Strategically (2)
Drives to achieve impactful results (2)
Manages ambiguity and complexity (2)
During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.
UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
Remarks:
UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable female candidates and persons with disability are encouraged to apply.
UNICEF appointments are subject to medical clearance. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.
Remarks:
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.